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Manual payrollThere is an alternative to QuickBooks Payroll Subscriptions, it's called 'Manual Payroll'. Recently announced that their most popular payroll subscriptions are going up in cost. This increase in cost will not only impact QuickBooks users, but also who either provide payroll services directly to clients, or assist clients with QuickBooks Payroll.

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As QuickBooks payroll subscription prices rise, fewer small businesses may decide to move ahead with automating their payroll, they will simply hang-on to those paper tax tables they have been using for the last few years and continue with their manual ways of doing payroll.While ’ spend a lot of time teaching our clients how to use QuickBooks Payroll services, of one type or another, not many of us even bother to let our clients know that there is an ‘old fashioned’ alternative to Intuit payroll offerings. While many small businesses want to automate payroll within their accounting, many cannot afford a payroll subscription, especially in light of other payroll related costs. This article is intended to insure that readers are aware that you can still prepare payroll manually inside of QuickBooks.A large number of mom-n-pop businesses who are starting to grow have been preparing payroll for their few employees using the old fashioned method of looking up tax tables to process payroll deductions and then hand-write or type paychecks. While this may not be the best approach it is still an alternative; however, QuickBooks stopped featuring this ‘built-in’ functionality years ago in favor of promoting payroll subscriptions.

But while ‘manual payroll’ is not simply a select it option in the payroll preferences it is still and option both you and your clients should be aware of.If a client doesn’t want to subscribe to a QuickBooks Payroll subscription, their QuickBooks can still be set-up to allow them to process manual payroll. To turn on ‘manual payroll’:Step 1 - Click Help on the QuickBooks bar, the select QuickBooks Help.Step 2 - Search for the manual setup article by typing calculate payroll manually,Step 3 - Help will display a series of payroll topics:. Click on the topic Calculating payroll taxes manually (without a subscription to QuickBooks Payroll).Step 4 - Help opens the topic window, read the information thoroughly, including the disclosure where Intuit is telling you that if you use manual payroll processing they assume no liability for any improper calculations.

Step 8 - Manual payroll processing is now active. Manual PayrollWas working remotely in client's QB (TeamViewer) and could not even get the Help menu to work. Created portable copy, emailed it to my computer and was able to get the Manual payroll turned on. Created portable backup, emailed it back and tried to restore. Had to give it a new name to open on her computer, but the manual payroll stuff was gone.

Could not get to it again as the Help function did not work. Anyone know what is going on with her computer? (Mine is Windows 7, hers is Windows 10 and the QB is Pro 2016Rene Jordan more than 1 year ago.

I think they've changed.We're just moving to QB 2016 and will be turning on the full payroll service in January. The amount for the enhanced service is $22.75 + 2 per employee if billed annually, which is about 1100 a year. I know that seems like a lot, but we're currently paying ADP more than twice that. They bill us every pay period about $130-140! And that doesn't even include processing W2's at the end of the year. We're using the manual portion of payroll in QB right now, and so far so good.Bridgett more than 3 years ago. Thank you so much!I was at the end of my rope!

I am the bookkeeper for my church, and manual payroll calculations have served us well for years. We recently made the decision to change our fiscal year, so I set up a new company to use going forward. I exported/imported the chart of accounts and vendors, but the whole payroll section had me stumped! I could not see the Payroll Item List, and the entire Employee section on my new home page was blank. I checked everything I could think of between the old and new companies, and everything matched.

I didn't know where else to look, so you can imagine how relieved I was to find this article! The directions matched word for word, and it worked! I have what I need to continue. Thank you for your time in making these steps known and available to the user community!Elaine more than 4 years ago. Manually Calculate in Excel, suggestionsHi, thanks for this article.

I have been using Excel for years to manually calculate my taxes, which I then enter into QB. Do you have any suggestions for existing free Excel payroll calculator templates or something similar? My spreadsheet isn't the most efficient, but it does calculate everything I need as well as create reports for monthly liability taxes, 941 quarterly taxes and w-2's (I use these reports to compare to QB to make sure that I haven't missed anything). Thanks again!Julia more than 4 years ago. Quickbooks PayrollI am very disappointed with the purchase of Quickbooks.

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I previously made my own spreadsheets for payroll. I do not want the service just a way to generate more concise reports. Impossible with Quickbooks. This program is out to punish the one who does not purchase the service. It doesn't work with manually entering payroll. I have spent an entire day wasting my time trying to get it to work - I am reverting back to my homemade spread sheets - easier, accurate, and I can generate what I want for a report. Sorry Quickbooks but you are not the program you think you are cracked up to be - again money is the game.Jane more than 5 years ago.

Manual PayrollUnfortunately I have the same problem as the previous person. When I go to Help and type Manual Payroll then select 'Calculating payroll taxes manually (without a subscription to QuickBooks Payroll),' there is no option on the end of the displayed information, where I can find a one sentence paragraph that reads “Set your company file to use the manual payroll calculations setting.” I use to have Payroll for 2012 but did it manually in Excel for 2013, then transfer the info to QuickBooks Premier. I did go to Preferences and turned on No Payroll feature. By the way this is Canadian Payroll.I set up 2 Categories:1.Payroll Liability with sub categories: CPP & EI for company and employee and federal tax.2.Payroll Expenses with sub categories: CPP & EI for company, Hourly Wage and VacPay Accrued ExpenseAny comment will help. ThanksPola more than 5 years ago. You are correct-You must have payroll turned on under preferences to make use of any payroll functionality in QuickBooks.

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Because one consideration in writing this article at this time had to deal with recent price increases in QB Payroll products, we felt advising our readers of the fact that 'manual payroll' is still an alternative and most of them would already have payroll preferences activated.Thanks for reading Intuitive Accountant, and thanks for your comment!Murphinsightfulaccountant.com more than 6 years ago. One other alternative is to buy Enhanced Payroll free after rebate at Staples through 8/17Another solution for businesses with 1-3 employees (which is a majority of my clients in Seattle that I set up, review, and train one-on-one including both Intuit and manual payroll) would be to buy Intuit's QuickBooks Enhanced Payroll (1 year subscription) at Staples, free after rebate through 08/17/13. You are responsible for any use or sales taxes. You can even order it online at. Staples also has a rewards program that gives you 5% back.Keith Gormezano more than 6 years ago.